If the person (or group) you're sharing with is already listed, skip to step 6. A Properties dialog box will open.Ĭlick the Permissions tab. From the menu that appears, click Properties. Right-click the folder you want to make visible. The steps here are similar to part one (above), but step 6 is where it gets different. It will be the item at the top of that hierarchy.) For this folder to be visible, we need to make Mailbox - Phil Q Schmertz visible. If you shared something other than your Inbox, that is, a folder lower in the hierarchy, you'll also need to make the account mailbox visible.įor example, in the screenshot shown here, assume we wanted to share the 2nd quarter folder. If you shared your Inbox in Part One above, you do not need to read any further or do any of the steps here in Part Two. Part Two - Making Higher-Level Folders Visible The person cannot modify or delete something the manager created.Įditor - the person can do everything that an Author has permission to do and can modify and delete the items that the manager created. For example, the person can create task requests and meeting requests directly in the manager's Calendar folder. Reviewer - the person can read items in the manager's folder, but can't add, delete, or change anything.Īuthor - the person can read and create items, and can modify and delete items that he or she creates.
( What do the choices mean?) Short version: You should now see their name displayed in the Properties dialog box.įrom the Permission Level dropdown list, select the desired level of access. Highlight their name in the resulting list, click Add, then click OK. In the search field near the top of the Add Users dialog box, type all or part of the person’s name, then click Go. Make sure the More columns button is selected. If they are not listed, continue with step 4. If the person (or group) you are going to share with is listed on the Permissions tab, skip down to step 8. (You can only share folders on the Exchange server, not local folders.) From the menu that appears, click Properties. To copy items, hold down the Ctrl key and then drag and drop. You can move content to a folder by dragging and dropping items from the e-mail list. Right-click the personal folder, then click New Folder and type a name for it. Now, we can add regular folders to it to organize our content. Right-click the folder you want to share. The Outlook Data File is added to the folder list as a personal folder.
If you share a folder other than your Inbox, be sure also to follow the steps in Part Two below. This example shares your Inbox, but you can share any mail folder on the Exchange server. Part One - Sharing the Contents of a Folder When you try to move or copy a message from your Inbox or a personal folder (.pst) file to a public folder, you may receive one of the following error. If you are sharing any folder other than your Inbox, be sure to follow the steps in both part one and part two below. However, new sub-folders (created after sharing rights were set) inherit the folder access permissions of the parent folder. Select Office Outlook Personal Folders File (. Note: Items in any existing sub-folders of the folder you share are not available to the person unless you change the sharing permissions on each sub-folder. Instructions On the File menu, point to New, and then click Outlook Data File. Right click on the folder you wish to add to your Favorites and select Add to Favorites 4. Open up the Public Folders and then the All Public Folders to see complete list. You specify which folder, and the level of access, that is, whether the delegate can simply see items in a folder, or whether they can create, edit, and/or delete items. Select the three horizontal dots at the bottom of the Outlook Home Page and click on folders to ensure that you are in Folder view. If you would like information on creating top-level personal folders in the Outlook Web App (OWA), see /office365/folders/owa.įor additional information on managing your email, visit /office365/folders.Sharing lets you give others access to your mail folders. Once you have created top-level personal folders in Outlook, you can move messages from your account’s default folders to your personal folders by clicking the message and dragging it to the personal folder of your choice. Moving Documents to Top-Level Personal Folders
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